HVAC Service Administrative Assistant

Location: San Jose, CA

Therma’s Service team is in an immediate need of an HVAC Service Administrative Assistant! Have experience working in the HVAC Service or Construction industry? Do you thrive in a collaborative and fast-paced environment? If so, come join our team!

 Why Therma?

Our Culture – Our culture is open, innovative, collaborative, and fun – all reflected in recognition of Therma as being listed in the Best Place to Work list on multiple occasions.

Paying it Forward –We contribute thousands of hours of volunteer service in our communities each year, and our company acts as a conduit to help people get connected to the services opportunities that mean the most to them.

Teaching and Learning – We create a culture of teaching and learning through cross-mentoring that spans generations, disciplines, interests and talents. We strive to give each person exposure to the widest array of experiences possible to help them grow further and faster than they could anywhere else.

Mixing Business with Pleasure – We care passionately about our clients and each other, and we do our best to spark a spirit of excitement and discovery in everyone around us.

Our Benefits – We offer a competitive benefits package, including 401k, Life Insurance, Medical, Vision, and Dental

About the Role

Job Responsibilities include:

Frequent phone interaction customers during contract renewal

Maintain and track preventative maintenance contract customer database

Word processing, editing, and formatting

Assist sales team generating preventative maintenance proposals

Provide full administrative support to HVAC maintenance sales team

Responsible for confidential and time-sensitive material

Establish, update and maintain files, records, and other documents as required

Organize administrative tasks and procedures

Assist with administrative problem solving, development and execution of stated  goals and objectives

Job Requirements include:

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

Excellent written and verbal communication skills.

High attention to detail

Ability to work independently

Strong analytical skills and demonstrated ability to manage multiple tasks

Candidate with an HVAC service or construction background is preferred

1-2 years of experience in an administrative role required

Therma is an Equal Opportunity Employer. As such, all qualified applicants will be considered for employment without regard to race, religion, color, national origin, age, ancestry, physical or mental disability, sexual orientation or sex.

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Health and Welfare Benefits:

  • Medical
  • Dental
  • Vision
  • Prescription drug
  • Employee assistance program

Personal Benefits:

  • Paid vacation
  • Company-paid holidays
  • Sick leave
  • Bereavement leave
  • Jury duty

Financial Benefits:

  • 401(k) retirement savings plan
  • Company-paid long-term disability insurance
  • AD&D insurance
  • Life insurance